EA-STD-024 Productivity Suite

Architectural Classification: Technology \ Application

Standard Specification


This standard covers the suite of software applications that together can be categorised as productivity enablers.  These applications are used in the general day-to-day operations of any modern IT enabled organisation and must interact with client, server, storage and presentation systems approved for use within Plymouth University; these productivity applications include word processor, spread sheet, email, presentation and collaboration client software.


Productivity suites consist of the software component and the platform hardware on which the application is hosted (where the application is installed on a consuming end-point, that relationship is for reference purposes only).  This standard is intended to provide guidance when selecting an productivity application, application suite or platform for University operations and to access and manipulate corporate data and information in a supportable and sustainable way or when upgrading productivity systems as part of refresh cycles.  It must not be used to bypass any planning and support analysis necessary to ensure client systems are capable of meeting the requirements of the user community.


Baseline (Today) Emerging (To track)
  • Microsoft Office 2010
  • Microsoft Office for Mac 2011
  • Microsoft Communicator 2007 & 2011 clients
  • Microsoft Communications Server 2007R2
  • Microsoft SharePoint 2010
  • Office 365 (Email & SharePoint)
  • Microsoft Exchange 2003, 2007, 2010
  • Microsoft LiveMeeting
  • GoTo Webinar


  • Microsoft Office for Mac (Future versions)
  • Microsoft Office (Future Versions)
  • Microsoft Office 365
  • Microsoft Lync
  • Microsoft Exchange (Future Versions)
  • Alternative Mail Hub platforms
  • GoTo Webinar
  • Alternative Webinar solutions
  • Alternative Voice & IM platform
  • Unified Communications
  • Alternative Document Management Solutions


Tactical (0-3 years) Strategic (3-6 years)
  • Microsoft Office 365 (All Features)
  • Microsoft Office 2013
  • Microsoft Office for Mac (Future Version)
  • Microsoft SharePoint 2010
  • Microsoft Exchange 2013
  • Microsoft Lync
  • GoTo Webinar


  • Microsoft Office 365
  • Microsoft Exchange (2013 or better)
  • Microsoft Lync (2013 or better)
  • Alternative Cloud Productivity Platform
  • Alternative Voice & IM platform
  • Alternative Webinar Solution
  • Unified Communications
Retirement (to be removed) Containment (No new development)
  • Microsoft Exchange 2003, 2007 & 2010
  • Microsoft Office 2010
  • Microsoft Communicator
  • Microsoft Office for Mac 2011
  • Microsoft SharePoint



Author: Craig Douglas Date: 24/10/2014 Version: 1.0
Document Security Level: PUBLIC 
Document Approvals: Technical Architecture Group

Enterprise Architecture Practice

Enterprise Architecture Board

IT Director


June 2014



Review Date: October 2015

Productivity Platform Roadmap

productivity platform