
{"id":1876,"date":"2019-08-20T17:33:16","date_gmt":"2019-08-20T17:33:16","guid":{"rendered":"http:\/\/blogs.plymouth.ac.uk\/telmed\/?p=1876"},"modified":"2020-01-03T15:06:59","modified_gmt":"2020-01-03T15:06:59","slug":"how-to-add-pre-population-to-a-form2-form","status":"publish","type":"post","link":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/how-to-add-pre-population-to-a-form2-form\/","title":{"rendered":"How to add pre-population to a Form\u00b2 form"},"content":{"rendered":"<p>This blog will provide instructional information on how to add triggers to a form on Form<sup>2<\/sup>, capturing content preloaded within a CSV sheet.<\/p>\n<p>To get the full benefit from this blog, you should already be familiar with:<br \/>\nHow to build Form<sup>2<\/sup> forms;<br \/>\nHow to add groups in Form<sup>2<\/sup>;<br \/>\nHow to create Users in Form<sup>2<\/sup> and<br \/>\nHow to create a CSV would be an advantage. Links have been provided throughout this blog to Form<sup>2<\/sup> support and additional blogs created if you do not have these skills.<\/p>\n<p>Form<sup>2<\/sup> support \u201cHow to build a form\u201d: <a href=\"https:\/\/www.formsquared.com\/support\/\">https:\/\/www.formsquared.com\/support\/<\/a><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Background<\/strong><br \/>\nWithin our school, this assessment form has been created for assessors to complete, within a station, while the student completes a practical test.<\/p>\n<p>Each section of the form and CSV has been broken down, showing you how each column in the CSV reflects in<br \/>\nthe form. This how we set up our pre-population for ISCEs.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1885 size-full\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3.png\" alt=\"\" width=\"1320\" height=\"388\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3.png 1320w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-300x88.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-768x226.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-1024x301.png 1024w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-560x165.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-260x76.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_3-160x47.png 160w\" sizes=\"auto, (max-width: 1320px) 100vw, 1320px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Task1\u00a0 \u00a0<\/strong><\/p>\n<ul>\n<li class=\"alignnone\"><span style=\"letter-spacing: 0.05em\">Have your Form<\/span><sup style=\"letter-spacing: 0.05em\">2<\/sup><span style=\"letter-spacing: 0.05em\"> form open.<\/span><\/li>\n<li>Have your CSV\/Excel sheet open.<\/li>\n<\/ul>\n<p><strong>The Key<\/strong><br \/>\nThe Key is what Form<sup>2<\/sup> looks for within the CSV without it, the CSV will not work.<\/p>\n<p><strong>Task 2<\/strong><br \/>\n<strong>CSV\/Excel <\/strong><\/p>\n<ul>\n<li>Place the word \u2018Key\u2019 in the first column, top row in the CSV\/Excel sheet.<\/li>\n<li>Within the \u2018Key\u2019 column, type a selection of names for testing. Form<sup>2<\/sup> automatically orders lists alphanumerically, but if you wish to control the order of students place 1-01\/1-02 in front of the names<\/li>\n<li>Save the Excel sheet as a CSV file. Name it accordingly, I named my pre-population the same as my Form<sup>2<\/sup> form, with a date, showing the date it was made.<\/li>\n<li>Try making the names different so you can see the difference when you view the Form<sup>2<\/sup> I used student1 student2 etc.<\/li>\n<\/ul>\n<p><strong>Form<sup>2<\/sup><\/strong><\/p>\n<ul>\n<li>Make sure you have published your Form<sup>2<\/sup> [you\u2019ve started using Form<sup>2<\/sup> instead of Form<sup>2<\/sup>. Meaning you should make the above consistent] form. Status \u2013 Update status \u2013 Publish<\/li>\n<li>Create a group &#8211; add yourself to the group and add the group to the form. (If you do not know how to create a group or how to add users to a group see the blog \u2018Form<sup>2<\/sup> Groups\u2019).<\/li>\n<\/ul>\n<p><strong>Adding pre-population<\/strong>.<br \/>\nYou need to add your pre-population to the form.<\/p>\n<ul>\n<li>Pre-population tab on Form<sup>2<\/sup> form.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1887 size-full\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5.png\" alt=\"\" width=\"953\" height=\"130\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5.png 953w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5-300x41.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5-768x105.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5-560x76.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5-260x35.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/pre-pop5-160x22.png 160w\" sizes=\"auto, (max-width: 953px) 100vw, 953px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Settings<\/strong><br \/>\nWithin our school, we chose to select Compulsory, so assessors are taken directly into the pre-population list. if Optional is used, assessors will be given a list of per-populations to chose from, as seen below.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1888\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_13-1.png\" alt=\"\" width=\"362\" height=\"234\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_13-1.png 362w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_13-1-300x194.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_13-1-260x168.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_13-1-160x103.png 160w\" sizes=\"auto, (max-width: 362px) 100vw, 362px\" \/><\/p>\n<p><strong>Within the Settings, set the settings to Compulsory \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0<\/strong><\/p>\n<ul>\n<li><strong>Click Configure &gt; change Optional to Compulsory <\/strong><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1884\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1.png\" alt=\"\" width=\"954\" height=\"159\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1.png 954w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1-300x50.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1-768x128.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1-560x93.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1-260x43.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_7-1-160x27.png 160w\" sizes=\"auto, (max-width: 954px) 100vw, 954px\" \/><\/p>\n<p><strong>Data<\/strong><br \/>\nWithin the Data area is where the Pre-population is added &gt; update data &gt; select your newly build CSV form &gt;<\/p>\n<ul>\n<li>Publish the Pre-population (Click the green arrow)<br \/>\n<em>Note: If you are unable to view the form after publishing, it may be due to the pre-population not been added or not published. If there is an x under \u2018Published\u2019 it means the pre-population had not been published. Click the green arrow to publish.<\/em><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1889\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data.png\" alt=\"\" width=\"953\" height=\"253\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data.png 953w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data-300x80.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data-768x204.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data-560x149.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data-260x69.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/data-160x42.png 160w\" sizes=\"auto, (max-width: 953px) 100vw, 953px\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1890\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish2.png\" alt=\"\" width=\"186\" height=\"96\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish2.png 186w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish2-160x83.png 160w\" sizes=\"auto, (max-width: 186px) 100vw, 186px\" \/> <img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1891\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish.png\" alt=\"\" width=\"193\" height=\"96\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish.png 193w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_publish-160x80.png 160w\" sizes=\"auto, (max-width: 193px) 100vw, 193px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>View your form.<\/strong><\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1894\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1.png\" alt=\"\" width=\"949\" height=\"249\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1.png 949w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1-300x79.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1-768x202.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1-560x147.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1-260x68.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_4-1-160x42.png 160w\" sizes=\"auto, (max-width: 949px) 100vw, 949px\" \/><\/p>\n<p><strong>Task 3<br \/>\nStudent Name: Text box<\/strong><br \/>\n<strong>CSV\/Excel <\/strong><\/p>\n<ul>\n<li>Within the second column; top row type student.name<\/li>\n<li>Within the third column; top row type student.email.<\/li>\n<li>Save your CSV as CSV file.<\/li>\n<li>Upload it to the form&gt; publish.<br \/>\n<em>Unpublish any additional unused pre-population sheets attached to the form. If you leave pre-population sheets published, a list will be provided to the user.<\/em><\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1895\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_14.png\" alt=\"\" width=\"351\" height=\"228\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_14.png 351w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_14-300x195.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_14-260x169.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_14-160x104.png 160w\" sizes=\"auto, (max-width: 351px) 100vw, 351px\" \/><\/p>\n<p><strong>Form<sup>2<\/sup><\/strong><\/p>\n<ul>\n<li>In the editing view of the form, use text boxes to create a student \u2018Name\u2019 and \u2018Email\u2019.<\/li>\n<li>Within the \u2018Default value box\u2019 attached to student name, (on the right), add {{student.name}}.<\/li>\n<li>Within the \u2018Default value box\u2019 attached to student email, (on the right), add {{student.email}}.<\/li>\n<li>Save your form, publish.<\/li>\n<\/ul>\n<p>View your form. If the form is not working correctly, check if you have named used in the CSV and the text boxes the same.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1896\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form.png\" alt=\"\" width=\"1364\" height=\"541\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form.png 1364w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-300x119.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-768x305.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-1024x406.png 1024w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-560x222.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-260x103.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/view_form-160x63.png 160w\" sizes=\"auto, (max-width: 1364px) 100vw, 1364px\" \/><\/p>\n<p><strong>Task 4<br \/>\nStudent Email: Using a Drop-down box.<\/strong><br \/>\nSometimes it is useful to have a drop-down box that shows a list compared to a text box, which shows one student at a time.<\/p>\n<p><strong>CSV\/Excel<\/strong><\/p>\n<ul>\n<li>Within the CSV, to change the content to a list, add all the students\u2019 emails into one cell, separated with a semicolon (;), leave the last email of the list without a semicolon. This will need repeating in each cell on each row.<\/li>\n<li>Save your CSV as CSV file.<\/li>\n<li>Upload it to the form &gt; publish. (you may wish to remove the old Pre-population)<\/li>\n<\/ul>\n<p><strong>Form 2<\/strong><\/p>\n<ul>\n<li>Add a drop-down box to your form; add a system name and title.<\/li>\n<li>Within the \u2018Choices (one per line)\u2019 add {{student.email}}.<\/li>\n<li>Save your form &gt; publish.<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1898\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email.png\" alt=\"\" width=\"830\" height=\"156\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email.png 830w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email-300x56.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email-768x144.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email-560x105.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email-260x49.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_email-160x30.png 160w\" sizes=\"auto, (max-width: 830px) 100vw, 830px\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>View your form<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1899\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email.png\" alt=\"\" width=\"1398\" height=\"392\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email.png 1398w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-300x84.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-768x215.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-1024x287.png 1024w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-560x157.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-260x73.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/student-email-160x45.png 160w\" sizes=\"auto, (max-width: 1398px) 100vw, 1398px\" \/><\/p>\n<p>Within our forms and pre-population, we pre-population assessors name and email address; and we add the assessment code, the subject name and the patient\u2019s status.<\/p>\n<p>&nbsp;<\/p>\n<p><strong>Task 5<br \/>\n<\/strong>Have a go at adding other fields into your Form<sup>2<\/sup> form and CSV form.<br \/>\n<strong>Adding two assessment codes.<\/strong><br \/>\nSometimes you may need to add a different assessment code to different students on one form. Within our schools, we do have students doing the same assessment but will be at different assessment code. For Example. If student1 was unwell when the first assessment took place, their assessment code will be different to the rest of the students taking the assessment; this would be classed as their first sitting compared to the other students who may be resitting the assessment, making it their second sitting.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1900\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code.png\" alt=\"\" width=\"1544\" height=\"199\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code.png 1544w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-300x39.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-768x99.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-1024x132.png 1024w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-560x72.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-260x34.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/assessment-code-160x21.png 160w\" sizes=\"auto, (max-width: 1544px) 100vw, 1544px\" \/><\/p>\n<p><strong>Task 6<br \/>\n<\/strong>Depending on your access, you may be not able to complete this tack. You will need access to be able to add a User.<\/p>\n<p><strong>\u00a0<\/strong><\/p>\n<p><strong>Setting up a CSV and form for a User.<\/strong><\/p>\n<p>Within Form<sup>2<\/sup>, pre-population can be set up so only the <strong>User<\/strong> named in the User column in the pre-population can view the form.<\/p>\n<ul>\n<li>Create a station as a User, (If you do not know how to set up a user see the blog. \u2018Form<sup>2<\/sup> &#8211; how to create a User).<\/li>\n<li>Create an additional Group where the station users will be held. Add the station User to the group. (If do not know how to create a group or how to add users to a group see the blog \u2018Form<sup>2<\/sup> Groups\u2019).<\/li>\n<\/ul>\n<p>For this example, I set up the User and called it StationTest. As developers of the form, we need to ensure that the form is visible and works correctly, so we repeat the row and add ourselves as a User. Save the CSV &gt; upload to the Form<sup>2<\/sup> form&gt; Publish.<\/p>\n<p>&nbsp;<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-1901\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV.png\" alt=\"\" width=\"884\" height=\"187\" srcset=\"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV.png 884w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV-300x63.png 300w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV-768x162.png 768w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV-560x118.png 560w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV-260x55.png 260w, https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/CSV-160x34.png 160w\" sizes=\"auto, (max-width: 884px) 100vw, 884px\" \/><\/p>\n<p>&nbsp;<\/p>\n<ul>\n<li>Check the form; we should be able to see the form as we did before.<\/li>\n<\/ul>\n<p>Testing the form as a Station User.<\/p>\n<ul>\n<li>Remove yourself from the User column of the CSV &gt; Save &gt; upload to the Form<sup>2<\/sup> form &gt; publish and review the live form, if it is set up correctly you should NOT be able to see the form.<\/li>\n<li>Test the form, by login as the station User and ensure you can view it.\n<ul>\n<li>(If do not know how to create a group or how to add users to a group see the blog \u2018Form<sup>2<\/sup> Groups\u2019).<\/li>\n<\/ul>\n<\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n<p>Tip: Three reasons you are unable to view a form<\/p>\n<ul>\n<li>The form is not Published<\/li>\n<li>The pre-population is not published<\/li>\n<li>A group has not been assigned to the form<\/li>\n<\/ul>\n<p>If you check the pre-population view, within Form<sup>2<\/sup>, you will notice that Form<sup>2<\/sup> changes the User details, if you copy this and just place StationTest under the User column, in a new CSV sheet and not the full email address, Form<sup>2<\/sup> will indicate Unknown User.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1907\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/error.png\" alt=\"\" width=\"520\" height=\"158\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-1908\" src=\"http:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-content\/uploads\/sites\/96\/2019\/08\/Prepop_unknown.png\" alt=\"\" width=\"504\" height=\"58\" \/><\/p>\n<p>&nbsp;<\/p>\n<p>Now you have reached the end of this blog, feel free to share this blog, your findings, experience and issue you come across while following it.<\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"WfJkAMwn1L\"><p><a href=\"https:\/\/blogs.plymouth.ac.uk\/telmed\/2019\/07\/23\/form2-definition-of-groups\/\">Form2 &#8211; Definition of Groups<\/a><\/p><\/blockquote>\n<p><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;Form2 &#8211; Definition of Groups&#8221; &#8212; TELMeD\" src=\"https:\/\/blogs.plymouth.ac.uk\/telmed\/2019\/07\/23\/form2-definition-of-groups\/embed\/#?secret=tMefcaxdOc#?secret=WfJkAMwn1L\" data-secret=\"WfJkAMwn1L\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<blockquote class=\"wp-embedded-content\" data-secret=\"BDYuUomM1m\"><p><a href=\"https:\/\/blogs.plymouth.ac.uk\/telmed\/2019\/07\/31\/how-to-add-users-to-form2\/\">How to add User&#8217;s to Form2<\/a><\/p><\/blockquote>\n<p><iframe loading=\"lazy\" class=\"wp-embedded-content\" sandbox=\"allow-scripts\" security=\"restricted\" style=\"position: absolute; visibility: hidden;\" title=\"&#8220;How to add User&#8217;s to Form2&#8221; &#8212; TELMeD\" src=\"https:\/\/blogs.plymouth.ac.uk\/telmed\/2019\/07\/31\/how-to-add-users-to-form2\/embed\/#?secret=wb3RikqvfV#?secret=BDYuUomM1m\" data-secret=\"BDYuUomM1m\" width=\"500\" height=\"282\" frameborder=\"0\" marginwidth=\"0\" marginheight=\"0\" scrolling=\"no\"><\/iframe><\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>This blog will provide instructional information on how to add triggers to a form on Form2, capturing content preloaded within a CSV sheet. To get the full benefit from this blog, you should already be familiar with: How to build Form2 forms; How to add groups in Form2; How to create Users in Form2 and [&hellip;]<\/p>\n","protected":false},"author":110,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"jetpack_post_was_ever_published":false,"_jetpack_newsletter_access":"","_jetpack_dont_email_post_to_subs":false,"_jetpack_newsletter_tier_id":0,"_jetpack_memberships_contains_paywalled_content":false,"_jetpack_memberships_contains_paid_content":false,"footnotes":"","jetpack_publicize_message":"","jetpack_publicize_feature_enabled":true,"jetpack_social_post_already_shared":false,"jetpack_social_options":{"image_generator_settings":{"template":"highway","default_image_id":0,"enabled":false},"version":2}},"categories":[4,334],"tags":[89,376,377,148,368,396],"class_list":["post-1876","post","type-post","status-publish","format-standard","hentry","category-assessment-feedback","category-form2","tag-elearning","tag-form2","tag-formative-assessments","tag-ipad","tag-paperless-assessments","tag-technology"],"jetpack_publicize_connections":[],"jetpack_featured_media_url":"","jetpack_sharing_enabled":true,"jetpack_shortlink":"https:\/\/wp.me\/pdVSkC-ug","_links":{"self":[{"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/posts\/1876","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/users\/110"}],"replies":[{"embeddable":true,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/comments?post=1876"}],"version-history":[{"count":3,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/posts\/1876\/revisions"}],"predecessor-version":[{"id":5987,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/posts\/1876\/revisions\/5987"}],"wp:attachment":[{"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/media?parent=1876"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/categories?post=1876"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/blogs.plymouth.ac.uk\/digital-education\/wp-json\/wp\/v2\/tags?post=1876"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}